A. Calculating the costs: editing
Envision Editing charges rates for editing that are in keeping with rates charged by freelance editors in Australia.
For editing most kinds of text, including academic texts, editors charge an hourly rate. Before taking on a commission, the editor negotiates with the author or publisher to estimate how long the task is likely to take and what it will entail.
Estimating the time needed
To ensure the estimate is as accurate as possible, we like to base it on a sample edit. To do a sample edit, the editor asks for the whole manuscript and selects a number of pages from different points in the manuscript. We do this because the quality of writing in various parts of a manuscript may vary considerably (the author may have reworked some parts more than others, for example).
It is very important that the author or publisher informs the editor as to exactly what is required. For example:
- Does the task involve structural editing, copyediting and proofreading, or only one of these three forms of editing?
- Does the task involve formatting?
- In the case of an academic text, does the author require editing of the text and the references, or the text only?
- What is the author's/publisher's timeframe?
Calculating overall costs
The estimate forms the basis for negotiation with the author (or publisher). It provides the author with an overall cost framework. Author and editor may agree on a maximum amount, based on the estimate, provided no major problems arise during the process. They may also determine a range within which the overall rate will fall (e.g. a minimum of $xxx and a maximum of $yyy). For the author's peace of mind it is important to have such a framework; however, please note that for the reasons cited above, an estimate is not a fixed quote.
FREQUENTLY ASKED QUESTIONS ABOUT THE COSTS OF EDITING AND TRANSLATION
What if an unforeseen problem arises during the editing process?
Should this be the case, the editor consults with the author or publisher about the best way forward. Transparency and communication are vital. It is crucial that the author knows that he or she can trust the editor.
What happens to the estimate if the nature of the task changes during the editing process?
If, for example, the author adds more text to the original manuscript or changes the text once it has been edited, thus requiring a new edit, or additional figures and tables are added, the editor will revise the estimate of costs accordingly, in consultation with the author.
What about works of fiction?
The costs of editing longer works of fiction, such as novels, are often calculated not on an hourly basis but according to the number of words, subject to a sample edit. Again, it is crucial that the author informs the editor as to what he or she wants. The rate may vary depending on the difficulty of the text, the amount of research the editor may need to do (if fact-checking is part of the brief), and other factors. For a longer work (e.g. a novel), the rate decreases with length. We do this on the assumption that over time, the editor will become increasingly familiar with the author's style and will need less time than at the beginning to edit a certain number of words.
B. Calculating the costs: writing
The costs involved in writing (including writing for websites) are calculated according to the nature of the task. In some cases this may mean a set rate for the delivery of a particular unit of writing at regular intervals. The costs of one-off writing tasks will often be set as a flat rate in advance.
C. Calculating the costs: translation
Like most translators, Envision Editing charges a line rate that varies depending on the nature of the text and the work involved. A line is defined as 55 characters, including spaces.
Contact us to find out more or to ask any questions you may have about our services.